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IMO Compendium on Facilitation and Electronic Business
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In general, free text should not be used in case coded information is available.
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Date time values are always provided with the indication of time zone.
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The recommended unit to be used is KGM.
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Leading zeroes shall not be used for numerical values. Trailing zeroes should only be used to indicate precision.
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The recommended units to be used are: LTR, MTQ.
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The recommended units to be used for quantity values are: KGM, TNE, MTQ, LTR, NAR.
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Port facility's codes can be found in the IMO GISIS maritime security database.
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A value must be provided if the value for IMO0178 is "0".
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The geographical location should be described either by a UN/LOCODE, a latitude and longitude (EPSG:4326 (WGS84)) or a location name.
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If filled, the respective value of data element must be more than 0.
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The recommended values to be used are 36 (Identity card) or 101 (registration document) or 39 (Passport) or 718 (Seaman’s book).
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The recommended references to be used are:
The description format is dependent on the cargo unit type (container, bulk, etc.) as well as the type of ship (RORO, deep sea container, feeder, etc.). According with ISO Standard 28005-2, it is a string with one upper case letter specifying the type of location code, a colon (:) and then the actual location code. The following clauses specify the type of coding, the coding letter and the format of the code. 1) Container ship – Code "C": A string of digits in the form BBRRTT where BB is the bay number, RR is the row number and TT is the tier number. This shall be coded according to ISO 9711-1. This includes leading zeros where necessary. As an example, "C:010212" means container in bay 1, row 2 and tier 12. 2) Container feeder – Code “F”: A string of digits in the form HHHTTRR where HHH is the hatch number, TT is the tier number and RR is the row number. All fields shall be filled with leading zeros. As an example "F:0010204" means hatch 1, tier 2 and row 4. 3) RORO – Code "R": A string of digits in the form DDBBBRRTT where DD is deck, BBB is bay, RR is row and TT is tier. As an example "R:030100204" means deck 3, bay 10, row 2 and tier 4. 4) General cargo – Code "G": A string of characters in the format CCS or CCSDDD, where CC is the cell number, S is side of ship ("S" – starboard, "P" – port side and "C" – centre), and DDD is an optional code specifying deck (WED – weather deck, TDn – tween deck n, where n is a digit zero to nine and LOH is lower hold deck). 5) Bulk vessel, including tankers – Code "B": The tank or hold number as numeral or other coding as used on board. 6) Other – Code "O": Free text description. Another common practice for RORO is to use the following description format: DECK/LANE/POSITION(FOR or FRN)/LEVEL •DECK number: counted from bottom to top •LANE number: counted from port to starboard •POSITION: distance measured in meters either from forward (FOR) or from frame number (FRN) to the centre of the cargo unit (which option is used has to be clearly indicated when providing the information •LEVEL number: counted from bottom to top (on a single deck where it is possible to stow in multiple levels) For tankers, the following description is commonly used: 3 characters for the tank number (01, 02, etc.) with a further indication: S (Starboard), P (Portside), C (Centre), F (Forward) or A (Aft). |
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To be provided in chronological order with the most recent first.
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The unit to be used is MTQ.
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An entry must be provided if the value for IMO0067 is "0".
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The unit to be used is KGM.
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The unit to be used is LTR.
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For all measurement items (e.g. volume, weight, mass, quantity) the indication of the unit is provided through IMO0077.
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For all free text items or data elements related to text, the provision of the language code is necessary.
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If the country of birth is not listed in code list 3166-1 the country of birth needs to be indicated in IMO0106 (Person place of birth).
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The name of a port always includes the port name and the country name.
The format is: PortName, CountryName. |
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The facility name of a port of call includes the facility name and country of a port of call.
The format is: CountryName, PortName, FacilityName. |
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The format to be used is: FamilyName, GivenName.
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In case of MDH, state the list of port calls taken by the ship in the last thirty days, or during this voyage, whichever is shortest.
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An entry must be provided if the value for IMO0203 (Visited affected area indicator) is "1".
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If yes, state particulars in the person level list of ill persons of the Maritime Declaration Health.
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If no surgeon on board refer to the attached note when determining if a communicable disease is on board; Note: In the absence of a surgeon, the master should regard the following symptoms as grounds for suspecting the existence of a disease of an infectious nature: (a) fever, persisting for several days or accompanied by (i) prostration; (ii) decreased consciousness; (iii) glandular swelling; (iv) jaundice; (v) cough or shortness of breath; (vi) unusual bleeding; or (vii) paralysis. (b) with or without fever: (i) any acute skin rash or eruption; (ii) severe vomiting (other than sea sickness); (iii) severe diarrhoea; or (iv) recurrent convulsions.
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If the person was evacuated state the location (including the name of the port or airport) to which the person was evacuated to in the attached schedule.
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Code D should be used to calculate the number of deaths during the voyage.
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Not needed if UNLOCODE provided in IMO0091 or Port facility code provided in IMO0245.
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Only date needed for MDH but date and time needed for stowaway.
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"Certificate description" is required if the “Certificate type acronym, coded” = OTHER.
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In case "Certificate extended until date" is filled in, it should prevail over the Certificate expiry date; in case this data element is not filled in, the Certificate expiry date should prevail.
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If the certificate issuer type is 05, 06, 99, the name the certificate issuer ("certificate issuer, name") is given.
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If the certificate issuer type is 02, 03, 04 the "Certificate Issuer (RO/RSO/Class), code" is given.
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If the certificate issuer type is 01, the Certificate issuer flag State, coded shall be given and the Certificate issuer flag State, name may be given.
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The ship reporting location may be either geographical coordinates, or the relative location, in accordance with EPSG:4326 (WGS84).
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Represent latitude and longitude as defined in ISO 6709.
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For statutory inspections, the inspection type code is the certificate code as defined in Table A4.
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For bottom inspections, the code is BOT.
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For class inspections, the coding of the classification society is used.
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For Port state control inspections, the code is PSC.
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For Port state control inspections, set the inspection category to O – Occasional.
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Position at sea may be included if the inspection was performed at sea.
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This data element shall be filled in only for inspection(s) not yet carried out or completed.
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When both “Inspection comment due date” and “Inspection comment expiry inspection” are provided, the earliest shall apply. The BR is not relevant for PSC inspections.
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When both “Inspection comment postponed due date” and “Inspection comment postponed expiry inspection” are provided, the earliest shall apply. The BR is not relevant for PSC inspections.
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Regulation and chapter/paragraph number of the applicable regulation, separated by commas. (Example: SOLAS Ch. IV Reg.5, LL Annex I Reg.19).
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Metres per second or in knots- (WMO 306 Vol I.1).
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Direction in two figures – (WMO 306 Vol I.1).
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In kilometres (WMO 306 Vol I.1).
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In millimetres (WMO 306 Vol I.1).
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The state of the sea is the state of agitation of the sea resulting from various factors such as wind, swell, currents, angle between swell and wind, etc. in metres - (WMO 306 Vol I.1).
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Total ballast water on board cannot be bigger than total ballast water capacity.
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Record for each tank/hold that may contain water taken on board to control trim, list, draught, stability or stresses of the ship, regardless of ballast water discharge intentions. Include empty tanks/holds and those containing only residual ballast water and sediments. List multiple sources for the same tank in separate entries.
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Complete only when ballast water is managed through an exchange or flushing method (DE, SE, FE, SWF).
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For Ballast water reporting IMO0308 is limited to BWM.
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For ballast water report, provide data for the owner (ROW) and the ISM Company (ISM).
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Only to be used when ship does not have IMO0136, IMO0140, IMO0326.
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For ballast water report, the name of a port always includes the port name, state/province, and the country name.
The format is: PortName, State/Province, CountryName. |
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Use only when the principal ballast water management method(s) of the ship are D2 or DO.
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Mandatory when tanks/holds are reported under IMO0559 (Number of ballast tanks and holds to be discharged, other method).
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Complete only when IMO0460 is other reason.
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Use only when MO0567 code is CO “Other”.
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For Ballast water reporting IMO0307 is limited to BWM.
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The location may be either UN/LOCODE; latitude and longitude; or port name, state/province, and country (only for Ballast water data set).
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For ballast water report, use UN/EDIFACT 1225, code 9 for new report and code 4 for amended report.
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For ballast water report, enter 3 subsequent ports, the first in elements IMO0084/IMO0085 and the remainder in elements IMO0168/ IMO0169.
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In case the actual management methods applied to each ballast tank or hold differ from the principal method, this would be reflected under IMO0474.
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Field should not be completed if no discharge is planned.
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For ballast water report, refers to the officer responsible for ensuring that the ballast water management plan is properly implemented in accordance with Regulation B-1.5.
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Complete when IMO0596 is OTH-others.
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For simplified option, use IMO0625 Wind force.
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For simplified option, use Wind direction estimated, relative and true.
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For simplified option, use Sea direction relative and true.
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For every fuel onboard, provide relevant information for data elements from IMO0655 to IMO0674.
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